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If there’s one thing that both employees and employers agree with, it’s that time tracking is an extremely tedious process.

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To make the process easier, download the three free employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats given in this article.

You can also use an automated time tracking tool instead of filling out spreadsheets or PDFs manually.

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Using an automated time tracking tool like Time Doctor will give you far more accurate reports with zero manual effort – saving you time and money.

To learn about how Time Doctor automatically tracks time for you, jump to this section of this article.

What We Will Cover in This Article:

The 3 Types of Free Timesheets to Download:

You can click below to go to each template (in MS excel, Google Docs, MS Word and PDF formats)

Automated Time Tracking

Timesheet Basics:

Weekly Timesheet Template Free

Weekly Timesheet templates are used when you calculate work hours and pay periods on a weekly basis.

Notes on our weekly simple timesheet template:

The “Week starting” field automatically inputs the date today and fills up the “date” and “day” columns accordingly. You can change this manually.

Total employee hours worked are calculated automatically. You only need to enter your Time In and Time Out data.

Total Pay is calculated automatically based on the Rate Per Hour that you set.

Automatic calculations only apply to these versions: Google Sheets and Microsoft Excel. We’ve only provided blank timesheet templates free for Microsoft Word and PDF.

Download Timesheet Links:

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  • Free Google Sheet (When you’re on the sheet, click File > Make a Copy if you want to create your copy)
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Bi-Weekly Timesheet Template Free

If you calculate work hours and pay periods every two weeks, a biweekly timesheet template would suit you better.

Notes on our bi-weekly simple timesheet template:

The “Week starting” field automatically inputs the date today and fills up the “date” and “day” columns accordingly. You can change this manually.

Total employee hours worked are calculated automatically. You only need to enter your Time In and Time Out data.

Total Pay is calculated automatically based on the Rate Per Hour that you set.

Automatic calculations only apply to these versions: Google Sheets and Microsoft Excel. We’ve only provided a blank timesheet template for Word and PDF.

Download Timesheet Links:

  • Free Google Sheet (When you’re on the sheet, click File > Make a Copy if you want to create your copy)
  • Free Biweekly Excel Timesheet Template
  • Free Word Biweekly Timesheet Template
  • Free PDF Biweekly Timesheet Template

Monthly Timesheet Template Free

This timecard template is more detailed as it provides an overview of your monthly work hours and pay as well as a weekly breakdown of that data. You can even divide this into a semi monthly timesheet.

PDF

Notes on our monthly simple timesheet template:

In this free monthly timesheet, the “Month” field automatically inputs the current month. You can change this manually by entering any date of the month you want to create a timesheet for.

Dates and Days automatically fill up according to the “Month” field in the excel monthly timesheet. This includes the “Week Starting” column.

Total employee hours worked are calculated automatically on a monthly basis in this free monthly timesheet. You only need to enter your Time In and Time Out data on the Weekly Breakdown section.

Total Pay is calculated automatically based on the Rate Per Hour that you set and the pay period.

Automatic calculations only apply to these versions: Google Sheets and Microsoft Excel. We’ve only provided a blank timesheet template for Word and PDF.

Download Time sheet Links:

  • Free Google Sheet (When you’re on the sheet, click File > Make a Copy if you want to create your copy)
  • Free Microsoft Excel Monthly Time sheet Template
  • Free Microsoft Word Monthly Time sheet Template
  • Free PDF Monthly Time sheet Template
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Limitations of Manual Time Tracking with Templates

Using spreadsheets or docs to track time has several limitations. It’s far more effective to automate time tracking with a tool like Time Doctor.

1) The Human Error Factor

There are a hoard of possibilities arising from human error that could lead to massive mistakes in excel timesheets. For example, simply using the wrong formulas, incorporating wrong formats or mistakenly leaving out key figures can lead to massive miscalculations in employee pay rates.

In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. Trying to retrieve these deleted sheets can be a very difficult task and inevitably lead to crises.

2) The Discrepancy Between Actual Hours Worked vs Reported Hours Worked

While you must trust your employees, you can’t guarantee that everyone of them will be accurate with their reporting. There may even be unintentional errors in reporting actual hours worked.

Unfortunately, Excel sheets don’t provide you with the facility to track actual hours worked in real-time. Time sheets are based on reported hours worked, manually inserted in the spreadsheets.

A discrepancy of about 5-10 minutes every day may not be an issue, but when this difference climbs up, you could lose a lot of money.

3) You Can’t Modify Or Update Data

Tracking time always involves elements of modification – whether it’s a sudden new task or if something takes longer than expected – there always has to be space for adjustment.

However, modifying data on traditional excel templates is a very time consuming process.

This difficulty has massive implications when the updates are seen too late and the employee has already been billed for a lower amount of hours than actually worked.

4) It’s Difficult To Assess Productivity

Sure, Excel timesheets provide managers with all the hours workers have worked in a particular week or month, but it’s too much data to go through at once.

The format of this data isn’t conducive to making insightful decisions. In addition, the chances of a manager misinterpreting information is quite high seeing as it’s quite difficult to go through it all.

5)The Issue With Historical Data

You must remember that Excel timesheets aren’t designed to store historical data. What this means is that quite often, to save space, earlier edition of reports are written over and updated.

The downside of this is you don’t have access to older data anymore.

The biggest drawback of not having access to historical data is that companies can’t spot long term trends and analyze productivity over time or even have proof to resolve disputes over hours worked in the future.

6) You Don’t Have Access To “Real Time” Reports

Timesheets are often sent to managers on a weekly basis.

This means managers don’t get updates about an employee’s work hours in real time. The issue here is as managers only get a “delayed copy”, a lot of the time these sheets may not reflect what’s currently happening or whether there has been any alterations to circumstances.

In addition, these reports can get lost in the managers inbox or they can get the wrong, outdated version of the file.

7) Their Tendency To Crash

The more an Excel sheet is updated or shared, the higher the chances of the file getting corrupted and unusable. You can’t run that risk when it comes to the important task of time tracking.

Use an Automated Time Tracker Tool

If you need a more efficient way to track time, something that takes less of your time to manage and analyze, an automated online tracking tool is for you.

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Professional timesheet software like Time Doctor is a great alternative to manual employee time sheets. Time Doctor is a time tracking tool that gives you automated reports about your employees work activities including:

  • The tasks they’ve worked on
  • The time it took them
  • What sites they visited during regular hours
  • Clock in times and clock out times and more.

With this software based time clock, keeping track of hours worked has never been easier!

Few Basic Features of Time Doctor

Easy Time Tracking For Tasks

Employees have to start a timer related to a task and Time Doctor runs in the background logging how much time the employee spends on that specific task. There is no need for any manual timesheet calculator – they just have to log in and out. It makes the entire process of time tracking for individual tasks that much simpler.

Usage Monitoring

With Time Doctor, you can monitor poor time usage – such as the time your workers spend on unproductive sites like YouTube and Facebook – to make sure that your employees aren’t slacking off during their regular hours. When an employee accesses websites like these, Time Doctor automatically sends a pop up asking if they’re still working.

This is a very useful feature and not usually available in this simplistic form in other time tracking tools like Dovico timesheet software, Toggl, etc.

Time Doctor can also take screenshots of the employees’ screens at random intervals during their work hours to make sure they’re working. You can turn off this feature if you wish. If you do use this, we recommend that you inform your employees that you are taking screenshots.

The software will also automatically assume that an employee is taking a break if there’s inactivity for three minutes. This ensures that the software isn’t running by mistake when your employees are on their lunch breaks or are just taking a quick breather.

Needless to say, a regular spreadsheet won’t be able to monitor your employees to this extent.

Advanced Reporting

The time reports generated by Time Doctor are far more detailed than those you’d get from a regular time sheet, making the time tracking process more meaningful.

You can view data on multiple parameters at the blink of an eye. You have access to detailed reports regarding time usage sorted by individuals, groups, projects and time periods – something you don’t get from regular spreadsheets and timecards.

Here are some of the reports you have access to when using Time Doctor:

1) Timesheet Report

The timesheet report highlights the total hours worked by your employees during a specific period so you have an idea of what they’re all up to. What’s more is that you can easily export these into either .CSV or .XLS formats to make it easy to store.

2) Time Use Report

With this, you can see what each individual team member was working on in a given period. As Time Doctor requires users to input the task they are working on before tracking, you’ll have an accurate breakdown of how much time each user spent on each task during a period.

3) Timeline Daily Report

Like a daily timesheet template, the timeline daily report gives you a detailed breakdown of all the work your employees have done in a day – you’ll know what tasks were worked on, by who and for how long.

4) Projects Report

Like a project timesheet, the projects report focuses on individual projects. You get a breakdown of the amount of time spent on the task in total as well as identifying which team member spent the most time on it.

5) Attendance Report

The attendance report makes tracking absentees in a remote team much easier. You’ll have a list of all the absentees in the week along with the reason why they couldn’t make it.

6) Poor Time Use Report

Time Doctor has a built-in safeguard to ensure that your employees are spending time in the right places.

Sites like Reddit, Facebook, Youtube, Twitter etc are all categorized as potential poor time use (this list is customizable and the feature can be disabled).

Time Doctor will record which of these sites an employee visited, when they visited it and for how long – making sure there’s effective time management.

Think of it as a time card calculator designed to track hours spent on tasks you don’t want your employees working on.

7) Web and App Usage Report

This report showcases all the Internet usage and application activity of each employee. However it’s not detailed enough to show you which of these apps or sites were unproductive ones- you’ll have to use the poor time usage report to track that.

Privacy Controls

Time Doctor provides your employees with all the security they need concerning their privacy when using a time tracking app. Nothing will be recorded or tracked when they’ve marked that they’re not working.

Also if a screenshot was taken when they were on a break and forgot to pause Time Doctor, they have the option to delete it.

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Multiple Integrations

Time Doctor has multiple integrations with tools that your team may already be using like Todoist and Slack- making the transition to using an employee time tracking software from a traditional spreadsheet that much more simple.

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What Is A Timesheet?

A timesheet is a spreadsheet for recording how much time an employee spent working on different tasks. Your employees enter the exact time when they start work for the day and also their out time – that’s when they log out. Then the total time worked on individual tasks is calculated. It’s that simple.

Keeping track of how much time an employee works can be incredibly helpful. Not only does it makes the entire payroll process for total hours worked far more transparent, but also ensures that your employees remain organized.

Ideally, these are the must-have data fields for timesheets:

  • An employee name and ID Number if applicable
  • A row for each day of the week
  • A column for the date, start time and end time
  • In some cases, a column to list overtime hours and sick leave
  • An area for the supervisor and employee to put a signature to validate the accuracy of the information in the time sheet

Applications of Timesheets

As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.

Here are a few reasons why you should use a timesheet:

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To Maintain Records and Resolve Disputes

The chief reason why employers use time sheets is to maintain a record of how many hours their employees work and log any overtime put in. If they have an organized and reliable way of tracking how much work their employees put in, it makes it gauge their performance. If their pay is linked to hours worked (such as for freelance or contract team members) timesheets make it easier to pay them accordingly.

What this also does is avoid a situation where there is a major payroll dispute between the employer and employee about work put in and subsequent overtime pay. Since there’s an accurate record available of the employee hours worked, these payroll disputes can be handled easily.

To Provide Accurate Quotes To Clients

Another benefit of recording total hours worked is that it’s easier to provide accurate quotes to clients. With a reliable time sheet, independent contractors can give quotes to clients with more confidence. It also increases the transparency of the entire process as clients know how many hours specific tasks took and why they’re being charged an X amount for those billable hours worked.

To Improve Task Productivity

In a detailed timesheet, employees can list down the time they spend on repetitive tasks throughout the day. Employers can use this information to calculate how many hours these specific tasks take in general and improve team productivity for repetitive and regular tasks. Also, with an accurate way to measure employee hours worked, the pay period for employees can be adjusted to compensate for sick leave.

However, creating a table from scratch to monitor total hours worked and then calculate appropriate pay at an hourly rate like this could become a tedious process – especially if you’re doing it manually on paper timesheets.

It’s one of the biggest complaints we hear from small business owners who have just hired their first employee or freelancer and don’t think they’re quite ready to invest heavily into software like a time card calculator- they can’t seem to make the timesheet process efficient enough.

To help you with that, we’ve provided you with free timesheet templates – each with different formats to suit your needs. Just download them and use them to make your time tracking process a breeze!

However, if you want to give automated timesheets a try, click here to know about how Time Doctor prepares automated timesheets for you.

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How To Streamline Your Time Tracking Process

Now that you’ve got your free timesheet template ready, it’s time to introduce it to your employees and make the entire process as seamless as possible.

You can do this by focusing on the distribution and collection of timesheets.

Distribution

While some organizations still use paper timesheets, most have switched to online timesheets for their ease of distribution.

  • You can upload an online spreadsheet on a shared work account like Google Docs or Dropbox where each employee has access to the spreadsheet at all times.
  • Alternatively, if your employees work under very different conditions and require different kinds of timesheets, you could always email it to them personally.
  • To make this ease of access more seamless, we’ve included multiple spreadsheet formats of the same template excel free – choose one that you and your employees are comfortable with.

Collection

  • Make sure you establish deadlines for all your employees to submit their timesheets. You don’t want your employees sending the timesheets on different days.
  • Specify a format in which the employee timesheet template has to be sent to the manager. Whether it’s emailed directly to you, uploaded to a shared account, or even printed out on paper timesheets. Establishing uniformity always makes the process easier.
  • Make sure that they’ve signed/marked a statement of approval on the forms when they give it to you. You also want to include a section for them to put in any overtime hours worked and sick leave taken.

Two Key Tips for Using Timesheets

Keep It Simple

You want your time sheet to be as easy to understand as possible. Your employees should face no confusion as to where and what they have to input. Timesheets are supposed to make the time tracking process easier for the employer and employees, not the other way around.

Categorize

To make the process even more streamlined, try an assign tasks with code numbers that employees can note down in their timesheets. This way you can know how much time employees spend on specific tasks which will help you analyze the data better for planning future task schedules.

We can all agree that timesheets are an incredibly useful tool. However, paper timesheets or even traditional online timesheets aren’t the most efficient way to go about tracking time.

Final Thoughts

Get Time Doctor for $9.99 per user per month if you want a no-fuss, efficient method of time tracking. If you’re still on the fence, use this free trial to get access to our free timesheet software for 14 days (no need for credit card details) and see how effective it is compared to any traditional spreadsheet or other software.

If a software is not what you want, download our free blank timesheet template that works best for you and your business.

Whether it’s the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to help you and your team focus more on important tasks and stay productive instead of expending all your energies on tracking employee work hours.

Carlo Borja is the online marketing manager of TimeDoctor.com. He is a remote worker, a digital marketer, a serial coffee drinker and more.

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PDF is a standardized type of file that can be viewed on almost any device whether it be an iPhone, an Android phone, a Macbook, or a Windows computer. In some cases you just need to open and view a document, but in other cases you might want to make edits. Sometimes you want your clients to be able to fill out PDF forms right from their computer, or other times you need to add texts or signatures.

Whatever the reason, sometimes you need to edit your PDF files. But how do you do that? Today we will teach you how to make a PDF editable.

How to Make a PDF Editable on Windows?

Option 1: Make a PDF Editable for Free

PDF WIZ is a PDF Toolkit that allows you to edit and convert your PDF files quickly and with ease. The program allows you to make a variety of changes and edits to your PDF files including text inserts, splits, merges, compressions, and extractions. With the help of this software, you can edit your PDF files with just the click of a few buttons – simple, easy, and free.

What does PDF WIZ offer?

  • Simple and easy edits and changes PDF files
  • Simple and easy conversions to other file types
  • The ability to work offline so that you know your privacy is secured
  • Free access to all software features with no limitations
  • Unlimited conversions and edits

Here’s how to use PDF WIZ to make a PDF Editable for free:

Step 1: Download PDF WIZ to your computer and launch it. On the first screen that pops up, click on “Convert PDF to Word”

Step 2: Drag the PDF file that you would like to convert into the converting box. Alternatively, click “Click to add file” and open the file you wish to convert.

  • 1. Choose which pages you wish to convert
  • 2. Choose a location to save your converted file

Step 3: Click “Convert Now”, wait for the status bar to load to 100% and click “open”

And that’s it – using PDF WIZ to make edit your documents is that simple!

Option 2: Make a PDF Editable in Google Docs

If you need to convert or edit PDF files often, downloading a program like PDF WIZ is probably the best way to go. But if you only have a single PDF file to convert, you might prefer to just go online and use a free PDF program there. Assuming that you have a Google Account, you can use that account to make your PDF editable through Google Docs.

Here’s how to use Google docs to make your PDF files editable:

Step 1: Go to your Google Drive and login to your Google Account.

Step 2: Click on “New > File Upload” and then click on the PDF file that you wish to edit.

Step 3: Wait for file to upload and then right click. Click on “Open with Google Docs”.

Step 4: Wait for document to open in Google Docs and then click “File > Download as”.

Step 5: Choose which type of format you would like to save your PDF as.

When using this method, the quality of your PDF file may be reduced. In addition, working online can put your privacy and security at risk. As a general recommendation, if you have any highly private files that need to be converted, you are much safer to use an offline program like PDF WIZ.

Option 3: Make a PDF Editable in Acrobat

Adobe Acrobat is a reliable and secure program that you can use to safely and quickly edit your PDF documents. Having said that, it’s important to note that Adobe Acrobat is not a free software.

While the creators do offer a free trial run, regular use of Adobe Acrobat requires you to purchase a license for use. In most cases, they charge monthly fees. As such, Adobe Acrobat is only recommended for people who do a large number of edits and conversions. It would not be worth the purchase for a single use.

With that being said, here is how to use it to make a PDF editable:

Step 1: Open Acrobat and then open the file you wish to convert.

Step 2: In the right pane, click on “Edit PDF” tool.

Step 3: Click on the text or image that you want to edit, and use the tools available to create your edits.

Common edits for PDF files in Adobe Acrobat include adding text, adding lines and paragraphs, resizing elements, adding, moving, or resizing images, and adding links, headers, footers, or watermarks.

You May Like: How to Make a Fillable PDF without Adobe Acrobat

Option 4: Make a PDF Editable in Word

If you have word, opening and editing a PDF file is extremely easy. Like PDF WIZ, Word is a program that you can use to safely and quickly make edits to PDF files offline, which ensures that your documents are safe and secure.

Here is how to use Word to edit your PDF file:

Step 1: Launch Word and open your PDF file by clicking “File > Open” and then browsing for your PDF file.

Step 2: From here, Word will alert you that it is going to make a copy of the PDF and convert it into a new format. Click “Ok”.

When you use the Word method to edit your PDF files, documents might not look exactly as they did in PDF. While Word tries to create perfect conversions, sometimes the page-to-page correspondence can be broken in the conversion process.

How to Make a PDF Editable on Mac?

In fact, the ways to make PDF editable on Mac is nearly the same as on Windows. You can use either Adobe or Google Docs to do this.

Besides, you can also use QuickLook or Preview to make PDF files editable on mac.

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Mac PDF Editable on Mac with QuickLook or Preview

Quick Look (available for Mojave & Catalina) or Preview comes bundled with the Mac operating system. Both of them are great tools for Mac users to edit PDF files.

With Quick Look

If you’ve updated to Mojave or Catalina, here are the steps to make PDF editable with Quick Look:

Step 1. Locate the PDF file, select it and press the spacebar. A preview of the file will appear.

Step 2. In the top right of the preview, click on the edit tool which looks like a pencil.

Step 3. Now you’ll see all the tools in it, such as drawing tool, shapes, etc. Choose the one you need and edit your PDF now.

With Preview

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If you haven’t updated to Mojave or Catalina, you can make your pdf files editable with Preview app. Here’re the steps:

Step 1. Find your PDF file and right click on it.

Step 2. Choose Open with > Preview

Step 3. Click on the icon that looks like a Pencil. Then use the various tools in Preview to edit your PDF file.

Apart from using these, you can also use an online tool to manage it. However, we don’t recommend it. Here are the main reasons:

Why You Should Never Use Online Tool to Edit PDF

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While online PDF editing tools can be a simple and quick solution, they can also jeopardize your privacy. Anytime your documents are scanned into or opened in an online program, they run the risk of becoming publicly visible. In addition, anytime you download documents from an unknown online source, you also run the risk of downloading a virus.

In Conclusion

A better option? Make a PDF file editable by using a software program that you can download and use offline. Programs like PDF WIZ are still easy to use, but don’t jeopardize your privacy or put your computer at risk of being infected with a virus.